Capture-first knowledge partner
Capture The Context
Your Business Actually Runs On.
Captext captures the hidden know-how locked in your people, processes, files and daily work — and turns it into structured, validated documentation you own and can use anywhere.
About
Focused on Continuity.
Built on capture.
We help operational SMEs capture, structure and validate the knowledge that keeps the business running. We surface the know-how that lives in people's heads, inboxes, drives and day-to-day work, and turn it into clear documentation that supports onboarding, handovers and operational continuity. You receive everything in open formats. You decide where it lives.
On-site capture
Open-format
Markdown, PDF, your choice
Markdown, PDF, your choice
Validated output — reviewed by the people who do the work
Approach
Built Around Operational Knowledge
Capture-First
We surface the real operational knowledge first, then shape it into structured content — not the other way around.
Everything That Matters
People, processes, files, communications and tools — the full picture of how work happens, not a fragment.
The Reality, Not the Template
We capture how teams actually operate, including the exceptions, workarounds and tacit know-how that templates always miss.
You Own It
Delivered in open formats — Markdown, PDF, structured docs. Move it to any knowledge base. No lock-in.
Validated by the Right People
Reviewed with the people closest to the work, so the output is accurate and trusted.
AI-Ready by Design
Structured so your knowledge is immediately usable by AI tools — no retrofit when you're ready to go further.
Built for operational SMEs
Sectors where Captext fits naturally
Manufacturing
Technical Services
Logistics & Transport
Construction
Professional Services
Administration
Garden Centers
Work Process
Our Knowledge Capture Process
Every engagement follows the same five steps. Each step has a clear deliverable, so you always know where you stand.
Capture Scan
We start by identifying critical knowledge gaps, key processes, and priority areas across your operations. Delivered as a written assessment with a recommended capture scope.
Field Capture
We come on-site to capture how work actually happens — interviews, observations, recordings, and collection of existing sources.
Knowledge Structuring
We turn captured material into clear, usable content: work instructions, guides, checklists, and role-based knowledge assets.
Validation
We review all output with the people closest to the work, so what we deliver is accurate, practical, and trusted.
Delivery
We hand off structured content in open formats, ready for your systems or a knowledge base of your choice. No proprietary tooling required.
Pricing Plan
Choose The Right Starting Point
Free Capture Check
€0
Free online self-assessment — ~10 min, no visit
Quick view of your knowledge risk + maturity score
A clear recommended next step
Capture Scan
Project-based
On-site diagnosis, delivered as a written report
In-depth knowledge review + priority process mapping
Actionable scope to plan the Sprint
Capture Sprint
Tailored scope
The actual capture engagement — tailored scope
We capture, structure & validate priority knowledge
Structured docs in open formats, validation included
Online self-assessment
Knowledge risk overview
Initial maturity score
Priority process mapping
In-depth on-site review
Validation session
Structured scope report
Full capture & delivery
Online self-assessment
Knowledge risk overview
Initial maturity score
Priority process mapping
In-depth on-site review
Validation session
Structured scope report
Full capture & delivery
Online self-assessment
Knowledge risk overview
Initial maturity score
Priority process mapping
In-depth on-site review
Validation session
Structured scope report
Full capture & delivery
Captext is a founder-led practice based in Antwerp, Belgium.
Contact
Let’s Talk About Your Knowledge Challenges!
Book a Discovery Call
20 min · Video call · pick a time that suits you
Email us directly
info@captext.eu
or send a message
Send Us a Message
You can use the contact form below to send us a message directly. We will get back to you as soon as possible.
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Insights
Knowledge, Continuity, And Capture In Practice
FAQ
Common Questions About Captext
What does Captext actually do?
What do I get, and in what format?
Who is Captext for?
How long does a typical engagement take?
What do you do with our data?
Do you require us to install software?
What if a key employee can't or won't participate?
How is this different from a consultant writing process documentation?